Last updated: 23/05/2026

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Welcome to Church Cap. These Terms and Conditions explain how you may use our website at churchcap.org and any related pages, resources, downloads, instructions, links, and contact forms.

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By using this website, you agree to these Terms. If you do not agree with them, please do not use the website.

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1. About Church Cap

Church Cap is an open-source software project designed to help churches provide live captions for services and events.

The software is intended to run locally on compatible hardware, such as an M-series Mac or Windows PC, and may use speech-to-text technology to generate captions from audio input, such as a church sound board or audio interface.

Church Cap is provided to support accessibility, but it is not a guaranteed accessibility, transcription, translation, legal, safeguarding, or emergency communication service.

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2. Who operates this website

This website is operated from the United Kingdom.

For questions about these Terms, the website, or the Church Cap project, you can contact us using the contact form on the website or by email at:

info@churchcap.com

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3. Website content

The content on this website is provided for general information only. This may include:

• descriptions of Church Cap features;

• setup and installation instructions;

• screenshots and examples;

• links to GitHub repositories;

• links to documentation;

• accessibility information;

• contact forms;

• project updates.

We try to keep the information accurate and up to date, but we do not guarantee that all website content will always be complete, current, or error-free.

You should check the GitHub repository and official documentation for the latest version of the software, installation steps, known issues, licence terms, and release notes.

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4. Open-source software

Church Cap may be made available through GitHub or other download links.

The software itself is provided under the open-source licence stated in the relevant GitHub repository. That licence governs your rights to use, copy, modify, distribute, and contribute to the software.

If there is any conflict between these website Terms and the open-source licence for the software, the open-source licence will apply to the software.

You are responsible for reviewing the applicable licence before using, modifying, or distributing the software.

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5. No subscription and local use

Church Cap is intended to be used locally where possible. The software may process audio and generate captions on hardware controlled by the church or user, depending on the version and configuration being used.

We do not guarantee that every installation, feature, translation, model, or setup will work without internet access, additional dependencies, updates, or configuration.

You are responsible for ensuring that your installation is appropriate for your church, network, hardware, safeguarding policies, privacy requirements, and local laws.

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6. Captions, transcription, and translation accuracy

Church Cap may use automated speech recognition and translation technology. Automated captions and translations can be inaccurate, incomplete, delayed, or misleading.

You should not rely on Church Cap as the only method of communication in situations where accuracy is essential, including but not limited to:

• safeguarding matters;

• pastoral counselling;

• legal or disciplinary matters;

• medical emergencies;

• health and safety announcements;

• emergency evacuation instructions;

• private prayer or sensitive testimony;

• any situation where inaccurate captions could cause harm.
   

Churches and operators should make their own judgement about when to pause, blank, disable, or correct captions.

Where appropriate, churches should inform attendees that captions and translations are generated automatically and may contain errors.

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7. Accessibility

Church Cap is designed to support accessibility for deaf and hard-of-hearing people, but we do not guarantee that the website, software, captions, translations, or setup will meet every accessibility requirement or legal obligation in every country.

Churches, organisations, and users remain responsible for assessing their own accessibility duties and for choosing appropriate accessibility support for their congregation or event.

Church Cap may be one part of an accessibility approach, but it may not be suitable as a complete replacement for professional captioning, sign language interpretation, hearing loops, assistive listening systems, or other accessibility services.

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8. Installation and technical responsibility

Any installation instructions, scripts, commands, downloads, or configuration examples are provided for convenience.

You are responsible for:

• checking that downloads and scripts are suitable before running them;

• backing up your system where appropriate;

• ensuring your device and operating system are compatible;

• checking security permissions and firewall settings;

• ensuring network access is configured safely;

• complying with church IT policies;

• using appropriate audio equipment;

• updating the software and dependencies where necessary.

We are not responsible for damage, data loss, downtime, misconfiguration, security issues, or other problems caused by installing, modifying, running, or relying on the software.

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9. Security

We encourage users to follow good security practices, including:

• downloading Church Cap only from official links;

• reviewing code and scripts before use where possible;

• keeping operating systems and dependencies updated;

• using strong administrator passwords;

• limiting access to the operator dashboard;

• securing church Wi-Fi networks;

• not exposing local caption services publicly unless you understand the risks.
   

If you discover a security issue, please contact us responsibly at:

info@churchcap.com

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10. Third-party services and links

This website may link to third-party websites or services, including GitHub, documentation platforms, social media, email providers, video platforms, or other external resources.

We are not responsible for the content, availability, privacy practices, security, or terms of any third-party website or service.

Following a third-party link is at your own risk.

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11. Contact form

If you contact us using the website contact form, you agree that we may use the information you provide to respond to your enquiry.

Please do not submit sensitive personal information, confidential pastoral information, safeguarding details, medical information, or anything you would not want transmitted through a standard website contact form.

Our handling of personal information is explained in our Privacy Policy.

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12. Intellectual property

Unless otherwise stated, the website design, text, images, screenshots, branding, logos, and other website content belong to Church Cap or are used with permission.

You may not copy, reproduce, modify, or reuse website content or branding without permission, except where allowed by law or where content is clearly provided under an open-source or open-content licence.

The Church Cap software code may be licensed separately under the open-source licence shown in the relevant GitHub repository.

Third-party names, logos, trademarks, and services remain the property of their respective owners.

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13. Acceptable use

You must not use this website in a way that:

• breaks the law;

• infringes someone else’s rights;

• attempts to gain unauthorised access to the website, servers, repositories, or systems;

• introduces malware, harmful code, spam, or abusive content;

• disrupts or damages the website;

• misrepresents your relationship with Church Cap;

• suggests that Church Cap endorses you, your church, or your organisation without permission.
   

14. No professional advice

Website content, documentation, and software guidance are provided for general information only.

They are not legal, safeguarding, pastoral, technical security, accessibility compliance, medical, or professional advice.

You should obtain appropriate professional advice where needed, especially for legal compliance, safeguarding, accessibility duties, data protection, and IT security.

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15. Availability of the website

We may update, change, suspend, or remove the website or any part of it at any time.

We do not guarantee that the website, downloads, GitHub links, documentation, or contact form will always be available or uninterrupted.

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16. Disclaimer of warranties

To the fullest extent permitted by law, this website and the Church Cap materials are provided on an “as is” and “as available” basis.

We do not guarantee that:

• the website will be error-free or uninterrupted;

• the software will work on every device or setup;

• captions or translations will be accurate;

• the software will meet your specific needs;

• the software will be secure against every possible risk;

• all instructions will remain correct after updates to operating systems, dependencies, or third-party tools.
   

Nothing in these Terms excludes or limits any rights that cannot legally be excluded or limited.

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17. Limitation of liability

To the fullest extent permitted by law, we will not be liable for any loss or damage arising from your use of, or inability to use, the website, software, downloads, instructions, GitHub links, or related materials.

This includes, but is not limited to:

• loss of data;

• system damage;

• service disruption;

• inaccurate captions;

• inaccurate translations;

• missed or misunderstood information;

• reputational harm;

• loss of income, donations, or opportunity;

• indirect or consequential loss.
   

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any other liability that cannot be excluded under applicable law.

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18. Changes to these Terms

We may update these Terms from time to time.

The updated version will be posted on this page with a new “Last updated” date.

By continuing to use the website after changes are posted, you accept the updated Terms.

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19. Governing law

These Terms are governed by the laws of England and Wales.

Where legally permitted, the courts of England and Wales will have jurisdiction over disputes relating to these Terms, the website, or Church Cap.

If you access the website from outside the United Kingdom, you are responsible for complying with any local laws that apply to you.

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20. Contact

For questions about these Terms, please contact:

Church Cap
Website: churchcap.org
Email: info@churchcap.com